Project Management Software

Best Kanban Software 2024: 11 Tools Compared

Last update
29. May 2024
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The more time you spend planning and organizing your tasks, the less time remains for actual work. With the Kanban method, you can create efficient workflows to reduce this “work about work” — and maximize your progress.

Using simple Kanban boards, you can visualize and optimize work processes, whether it's just for yourself or for an entire team. With dedicated Kanban tools, you can easily create these digital boards and adapt them to the needs of your team. We've compiled some of the best Kanban tools on the market.

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What Is Kanban?

Kanban is a visual method for planning and coordinating work and tasks. It was originally developed by Toyota in the 1940s to improve manufacturing efficiency, but it is now popular across industries — particularly in agile project management at IT and software companies.

The goal of the Kanban method is to optimize workflows and make processes more streamlined and efficient. Work should constantly flow, and not be impeded or delayed because team members are unsure about what they're responsible for.

Kanban helps teams break their work into smaller parts and make these parts visible to all team members, so everyone knows exactly what needs to be done when.

What Are Kanban Boards?

Kanban boards are the main visual component of the Kanban method. They visualize task status with columns that represent various stages of the project lifecycle. These can be customized, but the most common trio is:

  • To-do

  • In progress

  • Done

The specific tasks are then divided into these columns as cards. Cards in the To-do column represent upcoming tasks that have not yet started. When you start working on a task, you can move the card to the next column (“In Progress”).

Customize your Kanban board's columns to best reflect your workflow.

When a task is completed, it's moved to the “Done” column. This simple but effective process provides a clear and current overview of all ongoing, upcoming, and completed work.

What Are Kanban Tools?

Kanban tools are specialized project management platforms that help teams put the Kanban method into practice. You can quickly create Kanban boards for various projects and teams and organize your tasks on them.

Trello is one of the most popular Kanban tools.

There are significant differences between platforms in terms of their features, user interfaces, and flexibility. Some Kanban tools are 100% focused on the Kanban method, while in others, Kanban boards are just one of many ways to represent projects and tasks.

A good Kanban tool should definitely cover the following features:

  • Kanban visualizations
    The most important aspect of a Kanban tool is the ability to visualize workflows on a Kanban board. This allows each team member to see at a glance which tasks are pending, which are currently being processed, and which are already completed.

  • Customizable cards
    Each task on a Kanban board is represented as a card. These cards usually contain details such as descriptions, deadlines, assignees, or comments, but users should be able to add custom fields as well. Typically, the cards can be easily moved between columns by drag-and-drop.

  • Automations
    Many Kanban tools offer automation options to simplify recurring tasks and optimize workflows. For example, you can set it up so that cards automatically move to another column based on certain criteria.

  • Team features
    If you're looking to use your Kanban tool with your team, make sure that it includes collaboration features (e.g., task assignments, notifications, access rights management, comments).

  • Additional views
    Just because you and your team swear by Kanban doesn’t mean you should ignore the benefits of other views and perspectives. You can better keep track of deadlines with a calendar view, or monitor to-dos with the list view, for example. Ideally, Kanban tools should support multiple views beyond Kanban.

The Best Tools for Kanban-Based Project Management

We've thoroughly evaluated eleven project management platforms. Here are our favorites when it comes to organizing projects in Kanban style:

1.

Trello: Intuitive Project Hub with a Kanban Focus

Trello Project Management
Trello Project Management
(161,610 )
Trello offers affordable and intuitive Kanban-style project management for small and medium-sized teams. However, the platform is less flexible than other tools and is not suitable for team communication.
good for Kanban projects
great free plan
simple even for beginners
lots of integrations
limited functionality
7.8
good
Users
unlimited
Projects
10 - ∞
Tasks
unlimited
Views
up to 5
Trello Free
 $0.00
monthly price
Visit Website*

Trello* is a straightforward, Kanban-based productivity platform developed by Atlassian.

In our overall ranking of the best project management tools, Trello had to settle for a place in the middle of the pack — owing to its lack of features. But if you're primarily looking for a Kanban tool, this narrow focus might be more of a feature than a bug.

What We Like About Trello

Trello is a lot less complicated than most other project management platforms out there. This focus on the basics ensures a clean and tidy interface that even beginners should quickly find their way around.

And despite the Kanban focus, Trello isn't a one-trick pony though: the platform also supports other views, including calendar, timeline, and table, and offers a range of power-ups to extend its functionality.

Trello specializes in Kanban projects.

What Makes Trello a Good Kanban Tool?

Kanban boards are the standard organizational form in Trello. Trello’s Kanban view is intuitive, the editing options are sufficient for basic purposes, and new lists and cards are created in no time.

This makes Trello an excellent choice for teams or individuals looking for a straightforward and effective Kanban solution to manager their projects and tasks.

What We Don't Like About Trello

Trello isn't as versatile as other project management tools: you'll have to do without some advanced views, such as Gantt charts or a gallery, the selection of custom field types is limited, and task management is somewhat restricted due to the lack of subtasks and dependencies. Collaboration features are almost non-existent.

If you want to control your tasks in detail and value extensive features and customization options, Trello is probably not the right platform for you.

Review
7.8
good
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Configuration & Usage
9.4 / 10
Dokumentation & Support
8.0 / 10
Tasks & Planning
8.0 / 10
Advanced Features
7.4 / 10
Collaboration & Communication
6.0 / 10
2.

monday.com: Strong All-Rounder With Solid Kanban Features

Best Overall 2024
monday Project Management
monday Project Management
(72,984 )
monday.com combines an intuitive interface with a broad range of customization options to deliver one of the best project management solutions on the market for small and medium-sized teams.
intuitive user interface
200+ integrations
many views and field types
great support
chats and PMs are missing
8.8
good
Users
2 - ∞
Projects
3 - ∞
Tasks
1,000 - ∞
Views
up to 8
monday Free
 $0.00
monthly price
Visit Website*
Try for Free

monday.com* is a user-friendly project management and team collaboration platform that enables companies and teams to efficiently organize, plan, and track their work.

What We Like About monday.com

monday.com is solid across the board, offering almost every important project management feature in a user-friendly interface that's great for beginners. This compelling mix secured monday.com the top spot in our comparison of the best project management tools.

monday.com can be configured for a wide range of use cases, from simple task lists to complex projects with multiple dependencies. Users can choose from a variety of templates or create their own workflows to tailor the platform to their needs and processes.

monday.com secured first place in our ranking.

What Makes monday.com a Good Kanban Tool?

Kanban is one of the standard views in monday.com and is available in all plans – even in the free plan. The Kanban view is seamlessly integrated into the overarching monday boards and can be added with just a few clicks. Additionally, monday.com offers many filter and display options for the Kanban columns and cards.

What We Don't Like About monday.com

Kanban is just one of many views in monday.com, so the Kanban representation is not as clean and focused as in Trello. Creating and customizing cards is less quick and easy.

In addition, monday.com is less process-oriented than other project management platforms: if you're looking for a tool that excels at visualizing tasks and task sequences, you might be better served by competitors like Asana.

Review
8.8
good
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Dokumentation & Support
9.4 / 10
Advanced Features
9.4 / 10
Tasks & Planning
8.6 / 10
Configuration & Usage
8.6 / 10
Collaboration & Communication
8.0 / 10
3.

ClickUp: Jack of all Trades with Kanban Features

ClickUp
ClickUp
(30,026 )
ClickUp is one of the most flexible project management tools because almost every feature and setting can be personalized. However, this makes the platform relatively complex - and sometimes a little slow.
huge flexibility
chats and real-time collaboration
forever free-plan
good documentation
complex and (sometimes) slow
8.6
good
Users
unlimited
Projects
5 - ∞
Tasks
unlimited
Views
up to 10
ClickUp Free
 $0.00
monthly price
Visit Website*

ClickUp* is the anti-Trello: instead of focusing on selected features, the self-proclaimed “One app to replace them all” aims to combine all conceivable project management features under one roof to make other software completely obsolete. This could go wrong – but fortunately, ClickUp is largely successful.

What We Like About ClickUp

ClickUp is extremely versatile: ClickUp is extremely versatile: because almost every button, features, and setting is configurable, you can tailor ClickUp to different work styles and organizational structures.

ClickUp is pretty powerful right out-of-the-box, but of course, there are numerous integrations to add more features and seamlessly integrate ClickUp into existing tools and workflows.

There's always a lot going on in the ClickUp dashboard, but thanks to the clear, hierarchical structure of the platform, you won't lose sight of what's important. The division into Spaces, Lists, and Tasks makes it easy to bring order to project chaos and quickly identify the right tasks.

ClickUp is incredibly versatile.

What Makes ClickUp a Good Kanban Tool?

Kanban boards are one of the standard views in ClickUp. They're available even in the platform’s generous free plan, making ClickUp a good choice if you would rather not pay for your Kanban solution upfront.

Additionally, Kanban boards in ClickUp are as versatile as expected: you can adjust the display with numerous filters and sort by different aspects. With just a few clicks, you can visualize the same tasks in multiple Kanban boards with different column groupings.

What We Don't Like About ClickUp

ClickUp is significantly more complex than many of its direct competitors. If you don't use the extensive settings and features but simply want a simple Kanban tool for simple projects, ClickUp might be too much.

Plus, ClickUp's interface isn't as streamlined as we would like, and occasionally freezes/lags.

Review
8.6
good
Visit Website*
Check Review
Advanced Features
9.4 / 10
Tasks & Planning
9.4 / 10
Dokumentation & Support
8.6 / 10
Collaboration & Communication
8.0 / 10
Configuration & Usage
7.4 / 10
4.

Asana: Sleek Kanban Boards In an A+ Interface

Asana Project Management
Asana Project Management
(78,141 )
Asana is a fast and highly polished project management all-rounder that is equally suitable for simple projects and complex processes. It offers powerful automation and reporting capabilities.
very easy to use
many different views and task features
powerful automations
a wide range of reports
no solo plan
8.5
good
Users
15 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 8
Asana Basic
 $0.00
monthly price
Visit Website*

Asana* is a US project management solution that was developed by former Facebook employees. Their goal: creating a world where little time is wasted on busywork or second-guessing because each team member always knows exactly what to do.

What We Like About Asana

Asana’s user interface is top-notch: as a dynamic hub for daily work, it provides teams with a comprehensive overview of their tasks and the processes in which these tasks take place. The interface is so fast and intuitive that completing tasks almost feels fun.

Asana also offers plenty of features, views, and task options, has a powerful workflow builder for automations, and can be extended with a comprehensive range of integrations.

Asana is highly intuitive, not just for Kanban projects.

What Makes Asana a Good Kanban Tool?

Asana’s strengths in usability also apply to the platform’s Kanban boards: the fast, lightweight interface makes standard processes – creating new tasks and columns, moving cards back and forth, setting up filters – quick and straightforward.

What We Don't Like About Asana

Overall, Asana is less customizable than other platforms, such as ClickUp. Processes are more rigid and predefined, and the selection of custom field types is limited.

Review
8.5
good
Visit Website*
Check Review
Advanced Features
9.4 / 10
Configuration & Usage
9.4 / 10
Dokumentation & Support
8.6 / 10
Tasks & Planning
8.6 / 10
Collaboration & Communication
6.6 / 10
5.

Notion: Powerful Knowledge Base With Kanban Capabilities

Notion
Notion
(103,009 )
As a wiki-like knowledge base with task management features, Notion is ideal for storing your teams data and documents in one central location. It is less process-focused than traditional project management tools, though.
useful wiki features
good value for money
built-in AI assistant
lacks time tracking & reporting
no chats possible
8.0
good
Users
1 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 7
Notion Free
 $0.00
monthly price
Visit Website*

Notion* is a bit of an outlier in this list. It's not a typical project management platform, but a wiki-like organizational tool for creating knowledge bases — that also supports project management. This combination makes Notion a powerful productivity tool hat offers almost limitless possibilities when it comes to organizing your work, tasks, and other things.

What We Like About Notion

From notes and documentation to task management, calendar, and databases: Notion unifies numerous features and tools in a single, highly versatile platform.

Thankfully, this jack of all trades isn't a master of none because most features – including its powerful project management tools – are fully integrated and powerful in their own right.

Of course, Notion's biggest selling point are its comprehensive wiki features. You can use them to create extensive, custom knowledge bases for your team or organization, and edit them in real-time with your colleagues.

Notion is like a Wiki platform with project management features.

What Makes Notion a Good Kanban Tool?

In Notion, all content is organized into pages that you can freely customize with content blocks, allowing you to add Kanban boards wherever you need them. Additionally, Notion offers a predefined Kanban template that you just need to customize and fill with the content important to you.

What We Don't Like About Notion

Notion is not only not a pure Kanban tool — but also not even a pure project management tool. If you are simply looking for a web-based application to create Kanban boards, Notion is probably a bit overkill. It's only worth exploring if you actually intend to leverage its versatility and adaptability.

Review
8.0
good
Visit Website*
Check Review
Tasks & Planning
8.6 / 10
Configuration & Usage
8.6 / 10
Dokumentation & Support
8.0 / 10
Advanced Features
7.4 / 10
Collaboration & Communication
7.4 / 10

Additional Tools

Beyond our top 5, there are many other project management tools suitable for task management in Kanban style. Here are some of the best alternatives:

Teamwork.com

Teamwork.com
Teamwork.com
(2,444 )
Teamwork is an agency-oriented project management tool with built-in time tracking, budgeting and invoicing features, making it particularly suitable for managing client projects.
budgeting & billing features
ideal for client projects
solid free plan
few field types
more complex than other tools
8.4
good
Users
5 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 7
Teamwork Free
 $0.00
monthly price
Visit Website*

Teamwork.com* is primarily aimed at teams managing client projects, as reflected in the built-in budgeting and billing functions and strong collaboration tools. Of course, it also includes a Kanban view.

Wrike

Wrike Project Management
Wrike Project Management
(17,621 )
Wrike is a solid project management tool for teams that can be tailored to the needs of different team sizes and project workflows. However, many useful functions are only available in premium plans.
good free plan
many task features
user-friendly interface
limited field types
no solo plan
8.0
good
Users
25 - ∞
Projects
unlimited
Tasks
200 - ∞
Views
up to 6
Wrike Free
 $0.00
monthly price
Visit Website*

Wrike is, like monday.com and Asana, a user-friendly all-rounder that helps teams of different sizes work more productively together. With Wrike’s board view, you can divide your projects into Kanban-style phases and move tasks by drag-and-drop.

MeisterTask

Best Overall 2024
MeisterTask Project Management
MeisterTask Project Management
(13,113 )
MeisterTask is a digital Kanban tool with time tracking that makes it easier to plan simple projects. However, the task structure is strictly predefined; alternative views and advanced features are missing.
user-friendly interface
good for Kanban projects
straightforward automations
limited functionality
relatively expensive
6.8
satisfactory
Users
unlimited
Projects
3 - ∞
Tasks
unlimited
Views
up to 2
MeisterTask Basic
 $0.00
monthly price
Visit Website*

MeisterTask* went all-in on Kanban. The platform is almost exclusively limited to Kanban-based views. If you can do without other views and advanced features, MeisterTask is worth a look.

Airtable

Airtable
Airtable
(37,407 )
As a hybrid of spreadsheet and database software, Airtable offers almost unlimited possibilities - also, but not only, for project management. The platform can be a real blessing for data-intensive projects, but it is also quite complex.
numerous field types
generous free version
good AI integration
great for data-heavy projects
complex for beginners
7.8
good
Users
5 - ∞
Projects
unlimited
Tasks
1,000 - 125,000
Views
up to 8
Airtable Free
 $0.00
monthly price
Visit Website*

Airtable* is sometimes referred to as “Excel on steroids”. The hybrid of spreadsheet, database, and project management software is best as a central data hub for complex, data-based projects. It supports extensive customization and a wide range of views, including Kanban.

Smartsheet

Smartsheet
Smartsheet
(113,916 )
Excel meets project management: Smartsheet is a spreadsheet-based platform that works well as a work tool for data-intensive projects. However, it is less suitable for beginners and visual minded people.
customizable and flexible
numerous dashboards and reports
powerful automations
complex to use
few collaboration features
7.5
good
Users
2 - ∞
Projects
2 - ∞
Tasks
unlimited
Views
up to 7
Smartsheet Free
 $0.00
monthly price
Visit Website*

Speaking of Excel: Smartsheet* also has to put up with comparisons to Microsoft’s spreadsheet classic, as it is primarily a spreadsheet platform. However, you can visualize your tables in different ways, including on a Kanban board.

Basecamp

Basecamp Project Management
Basecamp Project Management
(56,705 )
Basecamp has deliberately limited its features to offer small teams an intuitive project hub that is not overloaded with options. This is sufficient for simple projects, but is limiting for more complex projects.
easy to get started
good collaboration features
limited functionality
fairly high starting price
not made for complex projects
7.0
satisfactory
Users
+$15.00 / Nutzer
Projects
unlimited
Tasks
unlimited
Views
up to 3
Basecamp Standard
from  $15.00
monthly price
Visit Website*

Basecamp* takes a more rigid approach to project management: instead of giving users the freedom to manage and visualize their projects, it relies on a relatively narrowly predefined project and task structure. As a result, the platform is highly intuitive, but not very flexible.

Basecamp supports Kanban boards, but they're not yet optimally integrated.

Conclusion

Kanban is a popular method for work and project management, and it’s easy to see why. It helps visualize work processes and gives teams a clear view of upcoming, ongoing, and completed tasks.

With dedicated Kanban tools, almost any organization can easily adopt this method. Thankfully, most modern project management platforms now include built-in Kanban features.

Some, like Trello, are focused almost entirely on Kanban, while others, such as monday.com or ClickUp, offer Kanban views along with other options.

To find the best Kanban tool for your needs, check out our comparison of 11 top project management platforms.

FAQs

What is Kanban?

Kanban is an agile project management method aimed at optimizing processes. Tasks are visualized on a Kanban board, which consists of several columns representing different phases of the work process (e.g., “To-do”, “In Progress”, “Done”).

What's the best Kanban software?

The best Kanban software depends on your individual needs. Trello is a good choice if you require a simple Kanban tool without advanced features. If you want to plan your tasks in more detail and visualize them using views other than Kanban, platforms like monday.com, ClickUp, Asana, or Notion are better suited.

Is Trello a Kanban tool?

Yes, Trello is a project management tool that specializes in the Kanban method. Besides Kanban, Trello also supports other views, such as calendar and timeline.

Top Project Management Software 2024
Sponsored
from $0.00
per month
monday
from $0.00
per month
ClickUp
from $0.00
per month
Asana
from $0.00
per month
Teamwork
show all
Martin has been a freelance writer in the B2B sector for more than eight years, specializing in technical case studies for tech companies like Google Cloud. He lives in London, where he runs his own company, GSCRIBE, focusing on customer success stories and employer branding. At EXPERTE, he shares his knowledge about software and strategies that help freelancers and self-employed professionals optimize their business processes and work more efficiently.
* Ad disclaimer: For links marked with an asterisk, EXPERTE.com may earn a commission from the provider. The commission has no influence on our editorial rating.
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Best Overall 2024
Sponsored
monday Project Management
intuitive user interface
200+ integrations
many views and field types
great support
8.8
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good
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