Best Project Management Software 2024: 11 Tools Reviewed

With an ever-growing selection of project management tools available, each promising to boost team productivity and streamline workflows, choosing the right platform can feel daunting. Picking the wrong one might even create more problems than it solves.

To make your decision easier, we've closely examined 11 of the most well-known tools. This guide will help you find the perfect fit for your project management needs.

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Best Overall 2024
monday Project Management
monday Project Management
(72,984 )
monday.com combines an intuitive interface with a broad range of customization options to deliver one of the best project management solutions on the market for small and medium-sized teams.
intuitive user interface
200+ integrations
many views and field types
great support
chats and PMs are missing
8.8
good
Users
2 - ∞
Projects
3 - ∞
Tasks
1,000 - ∞
Views
up to 8
monday Free
 $0.00
monthly price
Visit Website*
Try for Free
ClickUp
ClickUp
(30,026 )
ClickUp is one of the most flexible project management tools because almost every feature and setting can be personalized. However, this makes the platform relatively complex - and sometimes a little slow.
huge flexibility
chats and real-time collaboration
forever free-plan
good documentation
complex and (sometimes) slow
8.6
good
Users
unlimited
Projects
5 - ∞
Tasks
unlimited
Views
up to 10
ClickUp Free
 $0.00
monthly price
Visit Website*
Asana Project Management
Asana Project Management
(78,141 )
Asana is a fast and highly polished project management all-rounder that is equally suitable for simple projects and complex processes. It offers powerful automation and reporting capabilities.
very easy to use
many different views and task features
powerful automations
a wide range of reports
no solo plan
8.5
good
Users
15 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 8
Asana Basic
 $0.00
monthly price
Visit Website*
Teamwork.com
Teamwork.com
(2,444 )
Teamwork is an agency-oriented project management tool with built-in time tracking, budgeting and invoicing features, making it particularly suitable for managing client projects.
budgeting & billing features
ideal for client projects
solid free plan
few field types
more complex than other tools
8.4
good
Users
5 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 7
Teamwork Free
 $0.00
monthly price
Visit Website*
Notion
Notion
(103,009 )
As a wiki-like knowledge base with task management features, Notion is ideal for storing your teams data and documents in one central location. It is less process-focused than traditional project management tools, though.
useful wiki features
good value for money
built-in AI assistant
lacks time tracking & reporting
no chats possible
8.0
good
Users
1 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 7
Notion Free
 $0.00
monthly price
Visit Website*
Wrike Project Management
Wrike Project Management
(17,621 )
Wrike is a solid project management tool for teams that can be tailored to the needs of different team sizes and project workflows. However, many useful functions are only available in premium plans.
good free plan
many task features
user-friendly interface
limited field types
no solo plan
8.0
good
Users
25 - ∞
Projects
unlimited
Tasks
200 - ∞
Views
up to 6
Wrike Free
 $0.00
monthly price
Visit Website*
Airtable
Airtable
(37,407 )
As a hybrid of spreadsheet and database software, Airtable offers almost unlimited possibilities - also, but not only, for project management. The platform can be a real blessing for data-intensive projects, but it is also quite complex.
numerous field types
generous free version
good AI integration
great for data-heavy projects
complex for beginners
7.8
good
Users
5 - ∞
Projects
unlimited
Tasks
1,000 - 125,000
Views
up to 8
Airtable Free
 $0.00
monthly price
Visit Website*
show all

Best Project Management Software: 11 Tools Reviewed

Deadlines, goals, milestones, participants: projects have many moving parts, and the bigger the project, the harder it is to keep track of everything. That's where project management software comes in.

Because every team works differently, there's no one-size-fits-all solution. To help you make an informed choice, we put 11 providers through the ringer.

Top Project Management Software 2024
Sponsored
from $0.00
per month
monday
from $0.00
per month
ClickUp
from $0.00
per month
Asana
from $0.00
per month
Teamwork
show all
1.

monday.com: User-Friendly All-Rounder for Small and Medium Teams

monday.com* is named after most people's least favorite day of the week, but we won't hold that against it. In fact, monday.com ranked first in our test, impressing us with its solid mix of user-friendliness, features, and flexibility.

monday.com is just a great example of what a modern project management platform should offer. Its interface is intuitive, workspaces are well-structured and organized, and it covers most views and field types needed for task planning.

What We Like About monday.com

monday.com is easy to use, even for less tech-savvy individuals. Team members can quickly navigate their workspaces and manage assigned tasks.

For project management, monday.com offers nearly all essential tools: customizable boards, a wide range of views, custom field types, and advanced task planning features.

monday.com is our top choice for project management at EXPERTE.com.

Additionally, with over 200 integrations, you can seamlessly incorporate monday.com into your app ecosystem. It also offers handy automation with predefined templates to simplify routine tasks.

Who Should Use monday.com?

monday.com is ideal for small to medium-sized teams needing an intuitive project management solution for various user types. It provides a visually appealing, clear overview of tasks, deadlines, participants, and dependencies.

What We Don't Like About monday.com

Unfortunately, many standard features (e.g., automations, integrations, time tracking, and form columns) and views (calendar, timeline, or Gantt) are only available in higher-priced plans. This can make monday.com pricier than other options.

Moreover, compared to some other platforms, monday.com lacks built-in communication features, opting out of chat or messaging functionalities entirely.

Lastly, monday.com's approach may not suit every team. It is more data-centric and less process-oriented than other tools (e.g., Asana), making it less suitable for certain workflows.

monday.com's Pros and Cons

  • Attractive interface with intuitive navigation
    Despite its many features and settings, monday.com offers a clear overview of their tasks and projects.

  • 200+ integrations and apps
    monday.com can be expanded with numerous integrations and incorporated into existing apps.

  • Extensive support resources
    monday.com boasts a well-stocked knowledge base, comprehensive technical documentation, and online courses through monday Academy.

  • Pricey
    monday.com can become expensive if you want to utilize all the platform's features. Many key features and views are behind paywalls.

  • No solo plan
    monday.com isn't a good option for freelancers and solo entrepreneurs: all premium plans require multiple licenses, leaving only the limited free plan available.

  • Limited communication features
    Team communication is limited to comments, with no private messages or group chats, making it unsuitable as a replacement for messaging platforms like Slack.

Review
8.8
good
Visit Website*
Check Review
Dokumentation & Support
9.4 / 10
Advanced Features
9.4 / 10
Tasks & Planning
8.6 / 10
Configuration & Usage
8.6 / 10
Collaboration & Communication
8.0 / 10
2.

ClickUp: Highly Customizable Project Management Hub

ClickUp
ClickUp
(30,026 )
ClickUp is one of the most flexible project management tools because almost every feature and setting can be personalized. However, this makes the platform relatively complex - and sometimes a little slow.
huge flexibility
chats and real-time collaboration
forever free-plan
good documentation
complex and (sometimes) slow
8.6
good
Users
unlimited
Projects
5 - ∞
Tasks
unlimited
Views
up to 10
ClickUp Free
 $0.00
monthly price
Visit Website*

ClickUp might not be as sleek as monday.com, but its feature-rich and customizable interface can handle almost any project workflow. This makes ClickUp one of the most flexible project management tools out there.

What We Like About ClickUp

ClickUp is what you make of it. Nearly every feature, setting, and interface element can be customized to suit individual needs and project workflows, making it suitable for virtually any project type.

Its clear hierarchy makes it easy to arrange projects into different team spaces and project folders, each with its own rules, members, and permissions, ensuring precise project management on various levels. Additionally, ClickUp offers multiple ways to visualize and organize projects and tasks.

ClickUp is complex but well-organized.

Unlike monday.com, ClickUp also supports real-time communication. Besides task assignments and comments, you can chat with team members and even collaborate on documents simultaneously.

Who Should Use ClickUp?

ClickUp is ideal for large and small teams seeking a logically structured and highly adaptable project management solution with numerous features, views, and personalization options.

However, ClickUp's steep learning curve and complex interface might be overwhelming if you need a simple solution or won't fully utilize its customization and advanced functions.

What We Don't Like About ClickUp

Getting started with ClickUp can take time. The extensive customization options and feature-rich interface can be overwhelming at first, and it may take a while to find the perfect combination of views and settings for your project workflows.

More annoying than the complexity, which you get used to over time, is the platform's performance: the interface often lags and isn't as fast and snappy as we would like.

ClickUp's Pros and Cons

  • Generous free plan
    ClickUp offers a robust Forever-Free plan that supports unlimited tasks and essential features.

  • Highly flexible
    Nearly every field and feature in ClickUp can be customized, making it more adaptable than many competitors.

  • Huge variety of features
    From chats and document editing to time tracking, forms, and AI assistants, ClickUp is packed with features.

  • Steep learning curve
    New users might find ClickUp challenging. The platform is not as beginner-friendly as other solutions.

  • Slow interface
    ClickUp's user interface is not fast enough and regularly lags/freezes.

  • Potential overload of features
    If you don't need that many features or use other solutions for many of them, anyway, ClickUp can feel unnecessarily bloated.

Review
8.6
good
Visit Website*
Check Review
Advanced Features
9.4 / 10
Tasks & Planning
9.4 / 10
Dokumentation & Support
8.6 / 10
Collaboration & Communication
8.0 / 10
Configuration & Usage
7.4 / 10
3.

Asana: Intuitive Platform for Process-Based Project Management

Asana Project Management
Asana Project Management
(78,141 )
Asana is a fast and highly polished project management all-rounder that is equally suitable for simple projects and complex processes. It offers powerful automation and reporting capabilities.
very easy to use
many different views and task features
powerful automations
a wide range of reports
no solo plan
8.5
good
Users
15 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 8
Asana Basic
 $0.00
monthly price
Visit Website*

Asana is more like monday.com than ClickUp: While it may not be as flexible, it's incredibly user-friendly and easy to understand, even for beginners. Asana's user interface, which we liked even more than monday.com's, is among the best on the market.

What We Like About Asana

Work just flows when using Asana. Its fast and well-structured interface helps organize both individual tasks and longer project workflows with sub-tasks and dependencies. Because it's so intuitive and responsive, Asana adds a certain dynamism and lightness to even complex team projects.

Asana's interface is among the best on the market.

Asana's feature set is solid, including essential views, task settings, and advanced features like automations, reports, and forms, along with extensive integrations.

Who Should Use Asana?

Asana is a good choice for teams looking for a process-oriented project management platform that can organize and clearly display workflows from start to finish.

Even complex tasks with many sub-tasks and dependencies can be broken down and displayed in various user-friendly views, making Asana appealing to both small teams with simple tasks and larger organizations with complex projects.

What We Don't Like About Asana

Asana's communication tools aren't overly impressive, with no chat or advanced collaboration features. Additionally, the selection of custom fields is limited, so individual tasks are less customizable than on other platforms.

Asana's Pros and Cons

  • Fast and intuitive interface
    Asana's user interface is top-notch. It's fast, well-structured, and easy to navigate, making it accessible to beginners and new team members.

  • Multiple views and task features
    Asana covers almost all essential views and offers advanced task and project planning features like sub-tasks, goals, and dependencies.

  • Powerful automations
    Asana is great at automating routine tasks and workflows. You can create extensive rules and workflows yourself, or use templates.

  • Limited collaboration options
    Asana doesn't have much to offer in terms of communication. For real-time communication with your team, you'll need another solution.

  • Lack of custom fields
    Asana offers fewer field types than other programs, limiting the customization of individual tasks.

  • No solo plan
    Asana would, in theory, be a good choice for freelancers. Sadly, Asana's premium users must pay for at least two licenses.

Review
8.5
good
Visit Website*
Check Review
Advanced Features
9.4 / 10
Configuration & Usage
9.4 / 10
Dokumentation & Support
8.6 / 10
Tasks & Planning
8.6 / 10
Collaboration & Communication
6.6 / 10
4.

Teamwork.com: Project Management for Client-Centric Teams

Teamwork.com
Teamwork.com
(2,444 )
Teamwork is an agency-oriented project management tool with built-in time tracking, budgeting and invoicing features, making it particularly suitable for managing client projects.
budgeting & billing features
ideal for client projects
solid free plan
few field types
more complex than other tools
8.4
good
Users
5 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 7
Teamwork Free
 $0.00
monthly price
Visit Website*

Most major project management platforms are generalists, avoiding restrictions to specific industries or project types to maintain a broad target audience.

While highly versatile, Teamwork.com does cater to a specific market segment: organizations managing client projects. In addition to standard project management functions, the platform offers features that facilitate client work.

What We Like About Teamwork.com

Teamwork.com provides a comprehensive set of features tailored to the needs of agencies and teams handling client projects.

It offers a solid range of project views, custom fields, and advanced task planning settings. It also includes extensive collaboration features like private messages, group chats, and shared document editing.

Teamwork.com supports various project views, such as Kanban.

What also sets Teamwork.com apart are its tools that help streamline client projects. For example, integrated budgeting and invoicing features enable teams to efficiently manage their time, distinguish between billable and non-billable hours, and correctly bill projects upon completion.

Who Should Use Teamwork.com?

Teamwork.com is best suited for teams and agencies managing client projects. The platform combines multiple features — project management, time tracking, communication, budget planning, and invoicing — under one roof, making it an excellent choice if you need a single solution that does it all.

By the same token, as the platform's name suggests, it really is intended for teams and collaboration. Because all paid plans have a minimum license requirement, it's not suitable for individuals, such as freelancers.

What We Don't Like About Teamwork.com

Overall, Teamwork.com isn't as intuitive as Asana or monday.com. In some aspects, it's also less flexible: certain views (e.g., gallery, map) are missing, and the selection of field types for custom fields is limited.

Moreover, the “all-in-one” concept only works if you use most of the features: if you already use other solutions for time tracking or invoicing, Teamwork.com might feel unnecessarily overloaded.

Teamwork.com's Pros and Cons

  • Handy features for client projects
    Thanks to its integrated time tracking, budgeting, and billing tools, Teamwork.com is great for client projects

  • Effective collaboration and communication tools
    As a digital project hub, Teamwork.com is also suitable for team communication, especially if you use the relevant upgrades.

  • Solid free plan
    Teamwork.com offers a decent free plan covering essential project management features.

  • Limited field types
    The selection of field types for custom fields is restricted; for example, fields for formulas, ratings, or relationships are missing.

  • Real-time teamwork costs extra
    To access advanced collaboration features (e.g., chats, document management, helpdesk functions), you need paid upgrades.

Review
8.4
good
Visit Website*
Check Review
Advanced Features
9.4 / 10
Collaboration & Communication
8.6 / 10
Dokumentation & Support
8.0 / 10
Tasks & Planning
8.0 / 10
Configuration & Usage
8.0 / 10
5.

Notion: Wiki Meets Project Management

Notion
Notion
(103,009 )
As a wiki-like knowledge base with task management features, Notion is ideal for storing your teams data and documents in one central location. It is less process-focused than traditional project management tools, though.
useful wiki features
good value for money
built-in AI assistant
lacks time tracking & reporting
no chats possible
8.0
good
Users
1 - ∞
Projects
unlimited
Tasks
unlimited
Views
up to 7
Notion Free
 $0.00
monthly price
Visit Website*

Notion takes a different approach than the rest of our top five. It's not primarily a project management tool, but a Wiki-like knowledge database that can also — though not exclusively — organize projects and manage tasks.

This means that Notion offers less of a predefined path to project success than its competitors, but those who know how to use it can cover almost all traditional project management features — and much more.

What We Like About Notion

With its Wiki-like setup, team spaces, and highly customizable pages and blocks, Notion provides a flexible foundation for many different workflows and use cases.

Notion is both a knowledge database and a project management platform.

Notion's standout feature is its extensive Wiki capability: you can create detailed knowledge databases for your teams or the entire company and work on them collaboratively in real-time.

Who Should Use Notion?

Notion is an excellent option for teams requiring extensive documentation or wanting to build an internal company Wiki. Since this Wiki structure is just the beginning, and powerful project management features are included, too, Notion suits various team and project types.

What We Don't Like About Notion

If you're looking for a pure project management tool focused on fixed workflows and processes, Notion might not be for you.

Plus, some features, such as time tracking, chats, or comprehensive reporting tools, are completely missing.

Notion's Pros and Cons

  • Extensive Wiki features
    Notion is a powerful knowledge database ideal for organizing and accessing important information.

  • Flexible customization options
    With its customizable page structure, Notion can be personalized to fit most needs. This makes it suitable for different use cases, project types, and work styles.

  • Good value for money
    Notion's Plus plan covers almost all essential features at a relatively affordable price.

  • Lacks features
    Some standard features provided by other project management platforms — such as time tracking, chats, or comprehensive reporting — are absent in Notion.

  • Not a pure project management platform
    Notion is a Wiki tool with project management features, not the other way around. It includes many project and task features, but these are not the central focus.

  • Difficult to set up
    Notion isn't as straightforward as other solutions: onboarding and initial setup are more complicated than with simple project management tools.

Review
8.0
good
Visit Website*
Check Review
Tasks & Planning
8.6 / 10
Configuration & Usage
8.6 / 10
Dokumentation & Support
8.0 / 10
Advanced Features
7.4 / 10
Collaboration & Communication
7.4 / 10

Additional Tools in Our Test

Haven't found the ideal platform for your needs yet? No problem — our top five is just a small selection of all available project management tools. Here are a few alternatives that are all worth a look:

Wrike Project Management
Wrike Project Management
(17,621 )
Wrike is a solid project management tool for teams that can be tailored to the needs of different team sizes and project workflows. However, many useful functions are only available in premium plans.
good free plan
many task features
user-friendly interface
limited field types
no solo plan
8.0
good
Users
25 - ∞
Projects
unlimited
Tasks
200 - ∞
Views
up to 6
Wrike Free
 $0.00
monthly price
Visit Website*

Wrike is comparable to monday.com and Asana. It's beginner-friendly and offers flexible task management capabilities. However, it's held back by its lack of collaboration features and custom field types.

Airtable
Airtable
(37,407 )
As a hybrid of spreadsheet and database software, Airtable offers almost unlimited possibilities - also, but not only, for project management. The platform can be a real blessing for data-intensive projects, but it is also quite complex.
numerous field types
generous free version
good AI integration
great for data-heavy projects
complex for beginners
7.8
good
Users
5 - ∞
Projects
unlimited
Tasks
1,000 - 125,000
Views
up to 8
Airtable Free
 $0.00
monthly price
Visit Website*

Airtable is a powerful hybrid of database, spreadsheet, and project management software. Often dubbed “Excel on steroids”, it can be a game-changer for data-driven projects. The downside — for some — is that it's less process-driven and relatively complex.

Trello Project Management
Trello Project Management
(161,610 )
Trello offers affordable and intuitive Kanban-style project management for small and medium-sized teams. However, the platform is less flexible than other tools and is not suitable for team communication.
good for Kanban projects
great free plan
simple even for beginners
lots of integrations
limited functionality
7.8
good
Users
unlimited
Projects
10 - ∞
Tasks
unlimited
Views
up to 5
Trello Free
 $0.00
monthly price
Visit Website*

Trello keeps it simple with a Kanban-based project organization aimed at small and medium-sized teams. Even though it does this well, it's less versatile and customizable than other solutions.

Smartsheet
Smartsheet
(113,916 )
Excel meets project management: Smartsheet is a spreadsheet-based platform that works well as a work tool for data-intensive projects. However, it is less suitable for beginners and visual minded people.
customizable and flexible
numerous dashboards and reports
powerful automations
complex to use
few collaboration features
7.5
good
Users
2 - ∞
Projects
2 - ∞
Tasks
unlimited
Views
up to 7
Smartsheet Free
 $0.00
monthly price
Visit Website*

Smartsheet is most similar to Airtable on this list. It's a spreadsheet-based platform designed for data-intensive projects, capable of handling complex project plans and workflows — so long as you know how to visualize them.

However, it's not primarily designed for this purpose and requires an understanding of spreadsheet formulas and calculations.

Basecamp Project Management
Basecamp Project Management
(56,705 )
Basecamp has deliberately limited its features to offer small teams an intuitive project hub that is not overloaded with options. This is sufficient for simple projects, but is limiting for more complex projects.
easy to get started
good collaboration features
limited functionality
fairly high starting price
not made for complex projects
7.0
satisfactory
Users
+$15.00 / Nutzer
Projects
unlimited
Tasks
unlimited
Views
up to 3
Basecamp Standard
from  $15.00
monthly price
Visit Website*

Basecamp, like Trello, deliberately limits its range of features: you'll only get certain views, and there are no custom fields. This focus on essentials makes Basecamp straightforward and easy to use, while its built-in collaboration features make it suitable for team communication. Its restrictions, however, make it less suitable for larger or more complex projects.

Best Overall 2024
MeisterTask Project Management
MeisterTask Project Management
(13,113 )
MeisterTask is a digital Kanban tool with time tracking that makes it easier to plan simple projects. However, the task structure is strictly predefined; alternative views and advanced features are missing.
user-friendly interface
good for Kanban projects
straightforward automations
limited functionality
relatively expensive
6.8
satisfactory
Users
unlimited
Projects
3 - ∞
Tasks
unlimited
Views
up to 2
MeisterTask Basic
 $0.00
monthly price
Visit Website*

Like Basecamp and Trello, MeisterTask sticks to basic features, specifically Kanban-style project planning. If you're looking for a simple way to organize your work on Kanban boards, MeisterTask might suit your needs — but anything beyond that is a stretch.

Overall Results

You can find the full ranking of the 11 platforms that we tested here:

1.
monday
8.8
Review
good
2.
ClickUp
8.6
Review
good
3.
Asana
8.5
Review
good
4.
Teamwork
8.4
Review
good
5.
Notion
8.0
Review
good
6.
Wrike
8.0
Review
good
7.
Airtable
7.8
Review
good
8.
Trello
7.8
Review
good
9.
Smartsheet
7.5
Review
good
10.
Basecamp
7.0
Review
satisfactory
11.
MeisterTask
6.8
Review
satisfactory

Guide: How to Choose the Right Project Management Software

Selecting a project management solution is no small task. After all, you're investing in a tool that will sit at the heart of your workflows and often touch the daily routines of all team members.

Here’s a look at our criteria — and an overview of what to look for when choosing the right project management tools:

1.

Setup & Operation

All software has a learning curve, and project management tools are no exception. However, there's a difference between “complex” and “confusing”: you can get used to complexity.

A good project management tool should present even complex features in as intuitive and straightforward a way as possible to make them accessible to users of different backgrounds and experience levels.

Getting Started & Tutorials

First, the setup should be straightforward. Most project management tools offer free trials that don't require payment information — you can simply sign up and try out the platform's features.

Platforms that stand out often use the registration process to briefly explain the software's basic features. For example, Asana guides you through setting up your first project and its tasks during the initial setup:

Asana stands out with its clear setup process.

Once you've completed the initial setup and enter the main dashboard, you should be greeted by a tutorial that introduces the interface and available tools. Ideally, features are explained through an example project.

For instance, Basecamp's beginner tutorial is set up as a Basecamp project, combining instructional content with a practical example:

Basecamp introduces its approach and features through a sample project.

Navigation and Usability

The interface of a good project management tool should be as straightforward as possible. It should include a well-organized central navigation menu that gives you quick access to different features and areas.

A three-part layout, like the one used by Wrike, has proven effective: the navigation menu on the left, the main workspace for your projects in the center, and a detail menu with project-specific information on the right:

Wrike's user-friendly interface.

However, other navigation concepts can also be effective, as long as they are intuitive and logically organized.

Organization and Hierarchy

A clear organizational structure is vital. You should be able to organize tasks into projects and group different projects. It also should be possible to break down tasks into subtasks.

ClickUp offers a clear hierarchy and multiple ways to group projects.

Different Views

One of the key advantages of project management platforms is the ability to visualize projects and data from different perspectives using various methods.

For example, the table view shows all task details in one window; the Kanban view arranges project progress into different phases, and the timeline view helps you keep track of the project's schedule and how different tasks fit together over time.

Ideally, project management platforms should support as many views as possible while allowing users to select which views they want to use for their projects.

Here's an overview of the views we look for, including a comparison chart for the different providers:

mondayClickUpTeamworkAsanaAirtableSmartsheetNotionWrikeTrelloBasecampMeisterTask
List
Table
Kanban
Gallery
Calendar
Timeline
Gantt
Mindmap
Milestones
Workload
Map
Total
8
10
8
8
8
7
7
6
5
3
2
Die meisten Plattformen unterstützen bestimmte Standardansichten, bei den erweiterten Ansichten gibt es aber große Unterschiede.

Mobile Use

Most project management solutions now offer smartphone apps, allowing you to view and manage projects and tasks on the go.

We don't expect these apps to replace their desktop counterparts: since project management involves a lot of fine-tuning, most users will likely prefer the web interface for big-picture planning.

On smartphones, we want quick insights into projects and upcoming tasks, as well as the ability to make small changes easily.

Keeping things simple and limiting the number of features can pay off here. The MeisterTask app, for example, is well-designed because it effectively translates the Kanban board design of the web interface to the smartphone:

MeisterTask's mobile app effectively translates the Kanban boards to smartphones.

In summary, a user-friendly project management platform should offer an easy setup, a clean and well-organized interface with clear hierarchies and areas, and provide plenty of views for visualizing projects and tasks.

2.

Tasks & Planning

Projects and tasks are the building blocks of project management platforms.

You'll likely spend most of your time dealing with tasks, as each task represents a specific step within a project. Therefore, creating, editing, and managing these tasks needs to be straightforward and flexible.

Creating and Editing Tasks

Adding a new task should require only a few clicks. Most platforms allow this directly within project views: simply click a button in the desired location to create a new task.

A quick action menu that allows you to create new tasks from anywhere in the dashboard is also handy:

There are usually several ways to create new tasks.

Once a task is created, you should be able to edit it comprehensively and add all necessary information. This is usually possible in different ways: platforms with a table view let you edit task parameters directly within the table, with different columns for different properties.

You can also typically click on a task to open a detail view showing all standard fields, covering aspects such as:

  • Task assignees and participants

  • Task description

  • Due date

  • Priority

  • Status

  • Attachments

  • Subtasks

  • Dependencies

  • Comments

These fields should be clearly organized and easy to edit, like in Trello below:

Trello's task detail view.

Custom Fields

Tasks come in different shapes and sizes. Different teams and users have different needs, and the standard fields may not always capture all project data.

Truly flexible platforms allow tasks to be customized with custom fields. The more types and quantities of fields supported, the better:

Airtable supports the most custom field types among the programs we tested.

The differences between the platforms we tested are significant: while some, like Airtable or monday.com, allow extensive customization with custom fields, others, like MeisterTask or Trello, support few or none (e.g., Basecamp).

Here’s a comparison table showing how many and which types of custom fields are supported by each platform:

AirtablemondayNotionClickUpWrikeSmartsheetAsanaTeamworkTrelloMeisterTaskBasecamp
Text
Number
Single Select
Gallery
Checkbox
Date
Person
Currency
Percent
Duration
Progress
Rating
Files
Date
Relationships
Rollup